Privacy Policy

We are committed to respecting your privacy. This privacy policy sets out the purpose for which we collect, process and store your personal data when you use our service. It also informs you of your data protection rights.

Last updated: 22 March 2021

Eyes for Work Ltd
Hill House
Greenhill Road

What personal information do we collect?

For licensed users, Eyes for Work Ltd collect and process the following Personally Identifiable Information (PII): your name and email address. Eyes for Work Ltd collect and process other information which is Non-Personally Identifiable Information (NPII) such as details of any digital eye strain symptoms and your workstation set-up.

To enable communication with corporate clients, the following Personally Identifiable Information for the corporate administrator will be required:

How we use your Personal Information

Your personal data is used to inform the content of your Digital Vision Report. Your PII will be used only to enable access to the service and your name is included in your personalised Digital Vision Report.

Your NPII is not considered personal data in law and therefore it may be used in aggregated statistics, e.g. for your employer to track the overall digital eye health of the company. Anonymised aggregated data may also be used for our quality assurance and audit to improve customer service.

Eyes for Work Ltd personal data use will always have a lawful basis. Specifically, we use your data to deliver and maintain our service, and ensure the security of our information systems.

How does Eyes for Work Ltd store your personal data?

Eyes for Work Ltd stores data in a secure cloud database managed by AWS in a data centre located in London. The web application is encrypted and conforms to security best practices.

Our data retention policies and procedures are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information. Personally Identifiable Information shall not be kept for longer than is necessary for the purpose intended.

We keep data on users during the period their licence is valid. In the event of a licence expiring, data will be kept for one month after the end of the licence period.

In the case of unforeseen circumstances, data may be kept for longer and we will inform you in writing if this is the case.

Who do we share your personal information with?

Your personal information will not be shared without your consent, unless we are obliged to do so by law.

In relation to a merger or acquisition involving Eyes for Work Ltd, personal data may be transferred to and used by the combined or resulting company.

Cookie Policy

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to owners of the site.

Use of cookies and similar technologies has for some time been commonplace and cookies in particular are important in the provision of many online services. Using such technologies is not, therefore, prohibited by the regulations but they do require that people are told about cookies and given the choice to which of their online activities are monitored in this way. You can disable any cookies already stored on your computer but these may stop our website from functioning properly.

Our website uses Google Analytics, which may set certain cookies on your device.

Google Analytics provides this website with anonymous visitor counts and statistics. This helps us see how many people are using the website and how popular the different pages are. This information is not shared with any third parties.

A browser add-on enabling you to opt out of Google Analytics for all websites is available here:

Third Party Cookies

Third party cookies are installed by websites which don’t belong to us. For instance, where we include content from YouTube on our own website, or buttons which users can use to share content on social networks, a user accessing such content from our own website may have cookies added from these third parties.

We do not control these third parties and so the user must review the cookie policies of these other websites for further information.

Your Data Protection Rights

Under data protection law, you have rights including:

No fee is required to make a request unless your request is clearly unfounded, repetitive, or excessive. Depending on the circumstances, we may be unable to comply with your request based on other lawful grounds.

How do I opt out of the Eyes for Work Ltd service?

Either party (the client or Eyes for Work Ltd) can choose to terminate the agreement at any time. Any such request will need to be made in writing and will be acknowledged by Eyes for Work Ltd in writing.

We reserve the right to update the Privacy Policy documentation at any time to keep it in alignment with GDPR regulations and development of the service.

How do I Complain?

If you wish to make a complaint, please contact us at info@eyesforwork or in writing at the following address:

Eyes for Work Ltd
Hill House
Greenhill Road

If you are dissatisfied with our response and you believe that any use of your personal information by Eyes for Work Ltd is in breach of applicable data protection laws, you have the right to complain to the Information Commissioner’s Office by contacting the organisation at the following address:

Information Commissioner’s Office
Wycliffe House
Water Lane

Helpline number: 0303 123 1113